Administrative Coordinator: Finance and HR

Job Title: Admin Coordinator Finance/HR                    Status: Full Time / Non-exempt

Reports To: VP, Finance/HR                                    Location: Central Office

Department: Finance/HR


Position Summary: Assists with administration of day-to-day operations of the Finance and HR functions and duties. The Assistant carries out responsibilities in some or all of the following functional areas: HRIS, training and development, onboarding, talent management, electronic invoicing, and professional development. 


Duties and Responsibilities include, but are not limited to:

o Assist VP, Finance & HR and HR Manager with project and duties, as assigned, to include special projects, meeting logistics, and development of various documents;

o Schedule and coordinate meetings and trainings, reserving facilities, as needed;

o Participate in committees and/or work groups to support HR/Finance function;

o Assist with recruiting and staffing logistics; 

o Supports payroll processing 

o Prepares reports and spreadsheets to support various projects and functions. 

o Coordinates Employee Onboarding; set up employees in HRIS/E Invoicing, providing orientation/training; 

o Administer badges for all staff, as well as parking passes to central office staff; 

o Support HRIS systems; assist in maintenance of HRIS database, and/or physical employee files; 

o Set up active and terminated employee legal files; assist with organization and storage of Finance and HR files; 

o Reconcile monthly billing statements to benefit enrollment and employee deductions;

o Assist in organizational communications, i.e., monthly development of CIS staff newsletter and other company communications;  

o Assist with research and special projects, as needed;

o Develop PowerPoint presentations, based on need; 

o Perform other duties, as assigned. 


Competencies To perform this job successfully, an individual should demonstrate the following competencies: 

o Problem Solving – identifies/resolves problems in a timely manner, gathering and analyzing info skillfully;

o Interpersonal Skills – maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things; 

o Oral communication – speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills;

o Written communication – prioritizes and plans work activities, using time efficiently, develops realistic action plans; 

o Quality control – demonstrates accuracy and thoroughness monitoring own work to ensure quality;

o Adaptability – adapts to change in work environment, manages competing demands and is able to deal with frequent change, delays, or unexpected events; 

o Dependability – consistently at work on time, follows instructions, responds to management direction and solicits feedback to improve performance; and

o Safety and security – actively promotes and personally observes safety and security procedures.


Education/Job Requirements Must enter the position with the following: 

o Four year college degree or equivalent previous HR/Finance experience;

o A Minimum of two years previous experience in HR/Finance preferred;

o Prior experience working with a payroll system strongly preferred

o Excellent Computer skills, including both Microsoft Office products and Google suite, with an emphasis on very strong Excel skills

o Effective presentation skills, to be able to present to both large and small groups; 

o Able to exhibit a high-level of confidentiality; 

o Strong organizational skills;

o Ability to identify and resolve problems in a timely manner; 

o Ability to gather and analyze information skillfully; and 

o Utilize creativity to enhance communications.

Contact Information: Please submit a resume and cover letter to Robby Woodward by June 27, 2018 by e-mail or fax. E-mail cishr@cischarlotte.org |Fax: 888-405-5925