Job Title: Admin Coordinator Finance/HR Status: Full Time / Non-exempt
Reports To: VP, Finance/HR Location: Central Office
Position Summary: Assists with administration of day-to-day operations of the Finance and HR functions and duties. The Assistant carries out responsibilities in some or all of the following functional areas: HRIS, training and development, onboarding, talent management, electronic invoicing, and professional development.
Duties and Responsibilities include, but are not limited to:
o Assist VP, Finance & HR and HR Manager with project and duties, as assigned, to include special projects, meeting logistics, and development of various documents;
o Schedule and coordinate meetings and trainings, reserving facilities, as needed;
o Participate in committees and/or work groups to support HR/Finance function;
o Assist with recruiting and staffing logistics;
o Supports payroll processing
o Prepares reports and spreadsheets to support various projects and functions.
o Coordinates Employee Onboarding; set up employees in HRIS/E Invoicing, providing orientation/training;
o Administer badges for all staff, as well as parking passes to central office staff;
o Support HRIS systems; assist in maintenance of HRIS database, and/or physical employee files;
o Set up active and terminated employee legal files; assist with organization and storage of Finance and HR files;
o Reconcile monthly billing statements to benefit enrollment and employee deductions;
o Assist in organizational communications, i.e., monthly development of CIS staff newsletter and other company communications;
o Assist with research and special projects, as needed;
o Develop PowerPoint presentations, based on need;
o Perform other duties, as assigned.
Competencies To perform this job successfully, an individual should demonstrate the following competencies:
o Problem Solving – identifies/resolves problems in a timely manner, gathering and analyzing info skillfully;
o Interpersonal Skills – maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things;
o Oral communication – speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills;
o Written communication – prioritizes and plans work activities, using time efficiently, develops realistic action plans;
o Quality control – demonstrates accuracy and thoroughness monitoring own work to ensure quality;
o Adaptability – adapts to change in work environment, manages competing demands and is able to deal with frequent change, delays, or unexpected events;
o Dependability – consistently at work on time, follows instructions, responds to management direction and solicits feedback to improve performance; and
o Safety and security – actively promotes and personally observes safety and security procedures.
Education/Job Requirements Must enter the position with the following:
o Four year college degree or equivalent previous HR/Finance experience;
o A Minimum of two years previous experience in HR/Finance preferred;
o Prior experience working with a payroll system strongly preferred
o Excellent Computer skills, including both Microsoft Office products and Google suite, with an emphasis on very strong Excel skills
o Effective presentation skills, to be able to present to both large and small groups;
o Able to exhibit a high-level of confidentiality;
o Strong organizational skills;
o Ability to identify and resolve problems in a timely manner;
o Ability to gather and analyze information skillfully; and
o Utilize creativity to enhance communications.
Contact Information: Please submit a resume and cover letter to Robby Woodward by June 27, 2018 by e-mail or fax. E-mail firstname.lastname@example.org |Fax: 888-405-5925